In Ireland, the process of incorporating a company involves meticulous attention to detail to ensure submissions to the Companies Registration Office (CRO) are accurate and compliant. However, several common pitfalls can lead to CRO submissions being returned. Here are 10 crucial factors contributing to returned submissions:
1. Incorrect PPSN Number
The Personal Public Service Number (PPSN) serves as a unique identifier. Any discrepancy or error in the provided PPSN can result in submission rejection. Ensuring accuracy in this identification number is pivotal for a successful incorporation process.
2. Director’s Name Mismatch with PPSN Details
Mismatched names or discrepancies between a director’s provided name and associated PPSN details can lead to rejection. Aligning these details accurately is crucial to avoid complications during the incorporation process.
3. Date of Birth Discrepancy with PPSN Records
Mismatched birthdates connected to PPSNs within incorporation documents can trigger rejection. Accuracy in the birth date information is necessary to correspond with official records and prevent submission setbacks.
4. Company Name Conflict
Selecting a unique company name is paramount. If the proposed name clashes with an existing company registered in Ireland, the submission may be returned. Conducting a thorough name search before submission is imperative to avoid such conflicts.
Certain words are restricted by the CRO, here are a few examples:
- Bank, Banc, Banking, Banker – Permission is required by the Central Bank of Ireland.
- Architect – This title or description implies that the person is so registered and cannot be used unless a Notice of Determination has been issued by the Royal Institute of the Architects of Ireland (RIAI)
- Group – needs a group letter, so you must be part of a group i.e. a common director in one or more already incorporated companies.
5. Use of Business Address Instead of Residential Address by Director
Incorporation documents often require the residential address of directors. Submission of a business address instead of a residential one can lead to rejection. Ensuring the correct address type is provided for each requirement is crucial.
6. Discrepancy in Share Amounts
Anomalies between the share amounts indicated in the company constitution and those on the A1 form can cause rejections. Ensuring consistency and accuracy in share amounts across all documents is essential.
7. Signature Order on A1 Pages
The first page must bear the latest date, while subsequent pages should have signatures preceding the date of the first page. Failure to comply with this order may lead to the submission being returned.
8. Witness Address on Subscriber’s Page
On the subscriber’s page of the constitution, a witness must sign along with their residential address. Failure to include this information can result in rejection.
9. Eircode and Address Discrepancies
Mismatched Eircodes (postal codes) and addresses provided within documents can also lead to rejections.
10. Handwritten Amendments on the A1 Form
Handwritten amendments on the A1 form can lead to submission rejections. Any changes or amendments should be made following the prescribed amendment process or in a manner compliant with CRO guidelines. Often, the CRO will not take into account the manual amendments and incorporate in accordance with the A1 information pages.
Incorporating a company with the CRO in Ireland requires meticulous attention to detail and adherence to specific guidelines. Ensuring accuracy in PPSNs, director details, birthdates, addresses, share amounts, signatures, and avoiding handwritten amendments are critical steps toward successful CRO submissions and a streamlined incorporation process.
If you have any additional questions regarding CRO submissions or Company Formations in general, please do not hesitate to contact the Company Bureau team! Give us a call at +353(0)1 6461625 or fill out our online contact form.
Disclaimer This article is for guidance purposes only. It does not constitute legal or professional advice. No liability is accepted by Company Bureau for any action taken or not taken in reliance on the information set out in this article. Professional or legal advice should be obtained before taking or refraining from any action as a result of this article. Any and all information is subject to change.