Irish Limited Company requirements for letterheads, invoices and company website

By Andrew Lambe, 27th January 2011.

If you are thinking of registering a Limited Company in Ireland, or if you have recently done so, it is important that you consider the details that you are obliged to disclose on your company letterheads, order forms and on your website. For your convenience, we have summarised the requirements under the Companies Acts which are as follows:

Company Letterheads

On company letterheads, one issue that gets frequently overlooked is that the Directors of the company should be listed by name in the footer. The forename (or initials) and surnames are required, and any former forenames and surnames. If any of their nationalities is not Irish, then their nationality should be detailed in brackets after their name. e.g. John Smith (British) S.P. Hernandez (Spanish)

The full legal title of the company must also be listed (note that the only permissable abbreviations are “Ltd” for “Limited” , “Teo” for “Teoranta”, “Plc” for “Public Limited Company”)

Also required is the place of registration of the company (e.g. Registered in Dublin, Ireland or just Ireland) and the company registration number (as per certificate of incorporation).  Also required is the address of the registered office (where this is already shown on the document, the fact that it is the registered office must be indicated).

Additionally, in the case of a company exempt from the obligation to use the word “limited” or “teoranta” as part of its name, the fact that it is a limited company should be detailed. In the case of a company which is being wound up, this fact must be disclosed. Finally, if the share capital of a company is mentioned on letterheads or order forms of a company, the reference must be to the paid up share capital – Not the authorised share capital.

Company order forms should also contain all the above information, with the exception of the listing of Directors names which is not required.

Invoices and Delivery notes are excluded from the above requirements, however it is no harm for them to have the same details as company order forms, as well as your bank details (IBAN and swift/BIC code) for ease of payments.

Website Requirements

Every Irish-registered limited company with a website is also obliged to display either on its homepage or to be identified on its homepage, a readily accessible webpage on which the the name and legal form of the company should appear, as well as the place of registration and company registration number.

It is also required that the address of the registered office of the company is provided and as per letterheads, in the case of a company exempt from the obligation to use the word “limited” or “teoranta” as part of its name, the fact that it is a limited company

As per the letterhead, in the case of a company which is being wound up, the fact that it is being wound up must be mentioned. If the share capital of a company is mentioned on the website, the reference must be to the paid-up share capital only.

For more information on the legal requirements for setting up or maintaining a limited company, feel free to browse our website in more detail or alternatively please don’t hesitate to Contact Us

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