By Andrew Lambe, 29th May 2019 (originally published on 27th January 2011)
If you are thinking of registering a Limited Company in Ireland, or if you have recently done so, it is important that you consider the details that you are obliged to disclose on your company letterheads, business letters, order forms, your place of business and on your website. For your convenience, we have summarised the requirements under the Companies Acts which are as follows:
Legal Requirements for Company Letterheads and Business Letters
On company letterheads and business letters, one issue that gets frequently overlooked is that the Directors of the company should be listed by name in the footer. The forename (or initials) and surnames are required, and any former forenames and surnames. If any of their nationalities are not Irish, then their nationality should be detailed in brackets after their name. e.g. John Smith (British) S.P. Hernandez (Spanish)
The full legal title of the company must also be listed (note that the only permissible abbreviations are “Ltd” for “Limited”, “Teo” for “Teoranta”, “Plc” for “Public Limited Company”, “DAC” for “Designated Activity Company”, etc)
Also required is the place of registration of the company (e.g. Registered in Dublin, Ireland or just Ireland) and the company registration number (as per certificate of incorporation). You are also obligated to detail the address of the registered office address of the company (where this is already shown on the document, the fact that it is the registered office must be indicated).
Additionally, in the case of a company exempt from the obligation to use the word “limited” or “teoranta” as part of its name, the fact that it is a limited company should be detailed. In the case of a company which is being wound up, this fact must be disclosed. Finally, if the share capital of a company is mentioned on letterheads or order forms of a company, the reference must be to the paid-up share capital – Not the authorised share capital.
Company order forms should also contain all the above information, with the exception of the listing of Directors names which is not required.
Invoices, Delivery notes, all bills of exchange, promissory notes, endorsements, cheques and letters of credit whilst excluded from the above requirements, must list the company name clearly in legible characters. it is no harm for them to have the same details as company order forms, as well as your bank details (IBAN and swift/BIC code) for ease of payments.
Every Irish-registered limited company with a website is also obliged to display either on its homepage or to be identified on its homepage, a readily accessible webpage on which the full name and legal form of the company should appear, as well as the place of registration.
It is also required that the address of the registered office of the company is provided and as per letterheads, in the case of a company exempt from the obligation to use the word “limited” or “teoranta” as part of its name, the fact that it is a limited company
As per the letterhead, in the case of a company which is being wound up, the fact that it is being wound up must be mentioned. If the share capital of a company is mentioned on the website, the reference must be to the paid-up share capital only.
in the case of a company exempt from the obligation to use the company type suffix as part of its name, the fact that it is such a company type (please note that this applies to Designated Activity Companies (DAC) and Companies Limited by Guarantee (CLG) only).
Business Address / Place of Business
Every company registered in Ireland is required to paint or affix, and keep painted or affixed, its name on the outside of every office or place in which its business is carried on, in a conspicuous position, in letters which are easy to read. The company name in legible characters must be shown in all notices and other official publications of the company and in all official documents as detailed above.
There are currently no legal requirements that cover social media channels.
Get in touch with Company Bureau
For more information on the legal requirements for setting up or maintaining a limited company, feel free to browse our website in more detail or alternatively please don’t hesitate to Contact Us
Disclaimer This article is for guidance purposes only. It does not constitute legal or professional advice. No liability is accepted by Company Bureau for any action taken or not taken in reliance on the information set out in this article. Professional or legal advice should be obtained before taking or refraining from any action as a result of this article. Any and all information is subject to change.